General information
The Ä¢¹½¶ÌÊÓƵ Archives is responsible for Ä¢¹½¶ÌÊÓƵ’s Records Management. Find out more about records management.
Ä¢¹½¶ÌÊÓƵ Classification Plan
The Ä¢¹½¶ÌÊÓƵ Classification Plan allows for the classification, filing and identification of documents produced or received by the University.
Details
The implementation of the Ä¢¹½¶ÌÊÓƵ Classification Plan in a unit takes place upon the request of the unit at the Ä¢¹½¶ÌÊÓƵ Archives. After analyzing and identifying the records management needs of a unit, the implementation of recommendations may include the following steps: weeding of the active documents, personnel training, records inventory and temporary identification of classification codes, validation and other technical operations (physical folders labelling and reorganization of physical records, etc.). The Ä¢¹½¶ÌÊÓƵ Archives will customize the Classification Plan to the unit’s needs and provide ongoing support.
Ä¢¹½¶ÌÊÓƵ Record Retention Schedule
The principal tool of the records management program is MURRS, a compilation of rules guiding when and if records can be destroyed.
Transferring records
Information for Ä¢¹½¶ÌÊÓƵ departments, faculties, or offices transferring records to the University Archives.
Digitization Guidelines
These guidelines outline the procedure for the development of a compliant digitization program where the digitized record replaces the paper record.
Details
The implementation of the guidelines for administrative records occurs in collaboration with your unit and the Ä¢¹½¶ÌÊÓƵ Archives. After analyzing and identifying the targeted records to be digitized, the implementation recommendations will include the following steps: identification of the University Classification code of the records, validation of technical aspects of the project, and identification of the proper retention rule. This is to ensure compliance to the Ä¢¹½¶ÌÊÓƵ legal framework.
Read the guidelines, and please records.archives [at] mcgill.ca (subject: Digitization%20Guidelines) (contact us) at the beginning of a project to ensure compliance before applying the guidelines.
Contact us at records.archives [at] mcgill.ca (records[dot]archives[at]mcgill[dot]ca) with any questions relating to records management at Ä¢¹½¶ÌÊÓƵ or wish to request a file originating from your office.